Policies



Table of Contents

  • Introduction
  • Employee History Card
  • Personal Calls & Mail
  • Suggestions
  • Job Attendance
  • EEO Policy
  • Sexual Harassment
  • Drug / Alcohol Testing
  • Work Rules
  • Safety










  • Introduction

    Top

    Our policies are for your immediate use as a new employee. They will also be of continuing value to you because it provides the framework for how you are expected to conduct yourself as an employee of Harlen's Drywall Co., Inc.

    No matter how long you have worked in the industry, how familiar you are with our policies, or how long employed, you will still come up against things you are not totally familiar with and are unsure about. So, another indespensable factor is: When in doubt, ask before you do something, not after. Similarly, the policies are largely devoted to the things which apply to most or all employees.

    Much of our policies are devoted to safety. That is as it should be. Our safety statistics furnish clear and convincing evidence that your first thirty (30) days of employment with us are extra important. Why? Because that is the period of time when you are most likely to be injured. Harlen's Drywall not only intends to keep our safety record intact, we intend to continually improve it as well. The moment you became an employee of this company, you became a part of "We." You and each member of the workforce are important to our success are productivity and safety performance.

    As you read our policies, and read them you must, chances are you'll come to the conclusion we are a hard nosed company. We are. When there is a problem we react to it as swiftly and sternly as necessary. On the other hand, there is nothing we like better than dealing with the positive things such as excellent production and safety performance. The best thing of all though is to leave here at day's end in as good or better condition than when you arrived, and also feeling good knowing you did a day's work for a day's pay. Welcome to the job. We look forward to a good working relationship.










    Employee History Card

    Top

    You will find the Employee History Card when you are filling out the Harlen's Drywall New Hire packet. The information you provide on your Employee History Card tells us where and how to contact your family in case of an emergency and where to contact you if necessary. When completing the card, you will be asked to record the expiration date and state where your drivers license was issued. Be sure to keep the information on your Employee History Card up-to-date. It is to your advantage to do so.

















    Personal Calls & Mail

    Top

    Office telephones are for company business only. Their use for personal business is not authorized. The office staff will not take messages for workers in the field. Urgent or emergency messages may be sent to the office and will be delivered promptly to you.

    Your personal mail should not be sent to the office address.




















    Suggestions

    Top

    Positive suggestions on any subject; safety, work methods and procedures, working conditions, employee morale, etc. - are not only welcome at any time, they are solicited. The best person to make suggestions to is your immediate supervisor, but you are encouraged to make your suggestions known, whether verbally or in writing, to anyone in management at any time.



















    Job Attendance

    Top

    Job attendance is very important. Any employee who misses time, whether by being late, quitting early, scheduling too many days off, being "sick" to often or for other reasons, stands a distinct chance of losing his or her job.

    Personnel requesting time off must do so to their superintedant. If the request is denied, the employee is expected to be at work.

    Personnel missing work for any unscheduled reason must report their impending absence to the superintendent as soon as possible, but in any event no later than one (1) hour after your shift starts on the day of the absence. The company may require a statement from a competent medical authority concerning the validity of absence for medical resasons prior to employees being allowed to return to work. A "no show-no call" absence is an extremely serious infraction of company rules. If for any reason you know you not going to be to the jobsite on time or are going to be absent you must call into the office and inform the superintendents of your situation. This is so serious that without a very good reason for the "no show-no call" absence, it will probably result in termination for the first incident.










    Equal Employment Opportunity Policy

    Top

    It is the policy of Harlen's Drywall Co., Inc. to ensure the applicants are employed, and that employees are treated during employment, without regard to their race, religion, sex, color, age or national origin. Such action shall include; employment, upgrading, demotion, recruitment advertising, layoff or termination, wages or other compensation and selection for training including apprenticeship, pre-apprenticeship and/or on the job training.

    This policy has been established pursuant to the Civil Rights Act of 1964, Executive Order 11246, as amended, the Rehabilitation Act of 1973, and all other orders or regulation pertaining to equal employment opportunity and to reaffirm our continued commitment to a program of equal employment opportunity and merit employment policies.

    Our company wide Equal Employment Opportunity Officer is: Dennis Vilhauer

    Any complaints alleging descrimination because of race, religion, sex, color, age, national origin or physical or metal handicap should be brought to the attention of the company EEO Office. Dennis Vilhauer may be reached at (360) 574-1424.












    Sexual Harassment

    Top

    HARLEN'S DRYWALL CO., INC. does not condone nor will it tolerate any form or manner of conduct among its employees that would or could be interpreted as the purveying of sexual facors in a condition of employment or advancement. Nor will the company tolerate actions among its employees that could place the company in a position contradictory to this policy, or make it susceptible to legal actions:

    Note: The masculine gender is used throughout these policies only for brevity, clarity, and conciseness. Employment in all capacities and classification is afforded to all in accordance with the HARLEN'S DRYWALL CO., INC. Equal Opportunity policy shown previously.















    Drug / Alcohol Testing

    Top

    Harlen's has a commitment to protect people and property, and to provide a safe working environment. The purpose of this policy is to establish a drug free, alcohol free, safe healthy work environment for its empoloyees.

    Harlen's prohibits the use, possession, distribution, or sale on its premises, facilities or workplaces of any of the following; alcoholic beverages, intoxicants, drugs and related drug paraphernalia. Employees must not report for duty or perform work while under the influence of any prohibited substance. Applicants and employees will be required to consent to drug / alcohol testing on all Harlen's projects. Employees are required to have a drug card that is six (6) months current in order to work on any Harlen's project. Employees will also be subject to a random drug / alcohol testing throughout employment with Harlen's Drywall.














    Work Rules

    Top

    The work rules and safety procedure included herein are not intended to be all-inclusive and may be revised from time to time as indicated by the needs of the project. Employee conduct including, but not limited to the following violation, will be grounds for disciplinary action of verbal warnings, suspension, or termination.

  • Destroying or removing any property not belonging to you.
  • Fighting, creating a disturbance or horseplay.
  • Gambling or possession of gambling paraphernalia.
  • Sleeping on the job.
  • Failure to allow parcel or lunch box examination on entering or leaving.
  • Refusing to accept work assignments.
  • Falsifying records involoving personnel, absence, sickenss or termination.
  • Loitering or roaming; leaving workplace or premises without authorization.
  • Unauthorized absences.
  • Excessive absences, tardiness, or early quits.
  • Abuse, defacement or destruction of property; posting or unauthorized signs.
  • Failure to wear assigned employee identification badge (on project where appropriate).
  • Failure to abide by the posted project traffic and parking regulations.
  • Unauthorized or abusive use of radio transceivers or other communication devices.
  • Illegal entry or exit from the site.
  • Verbally threatening bodily harm to any individual.
  • Physically assaulting any individual.
  • Acts of sabotage and/or bomb threat.
  • Possession of firearms or other weapons on Owner's property.
  • No discriminatory comments or conduct of any kind will be tolerated.
  • Insubordination.
  • Reporting for or being at work in a condition unfit to perform assigned duties.
  • Creating or contributing to unsanitary or poor housekeeping conditions.
  • Soliciting for any purpose during work time.
  • Willful violation of safety or security rules.






















  • Safety

    Top

  • Company Safety Policy
  • Objectives & Methods
  • Safety Rules
  • Personal Protective Equipment
  • First-Aid Medical Treatment
  • Motor Vehicles
  • Tools
  • Work Area Evacuation
  • Signs & Barricades
  • Hazards
  • Material Handling
  • Scaffolds
  • Rolling Scaffolds
  • Ladders
  • Boomlifts
  • Scissorlifts
  • Forklifts
  • Overhead Powerlines
  • Floor & Wall Openings
  • Housekeeping








  • Company Safety Policy

    Top

    The purpose of this policy is to develop a high standard of safety throughout all operations of Harlen's Drywall and to ensure that no employee is required to work under any conditions which are hazardous or unsanitary.

    We belive that the individual employee has the right to gain personal satisfaction from his/her job and that prevention of occupational injury or illness is of such consequence to this belief that it will be give top priority at all times.

    It is our intention here are Harlen's Drywall to initiate and maintain complete accident prevention and safety training programs. Each individual, from top management to working persons, is responsible for the safety and health of those persons in their charge and co-workers around them. By accepting mutual responsibility to operate safely, we all contribute to the well-being of personnel.





















    Objectives & Methods

    Top

    Objectives:
  • To provide the safest possible workplace for all employees.
  • To meet applicable compliance standards.
  • To contribute to our industry's leadership role in promoting safety.

    Methods:

  • Through the thorough orientation process of all new employees, full or part time.
  • Through the establishment of a safety committee.
  • Through ongoing education and training of all employees.
  • Through proper maintenance of all equipment used by our employees.
  • By meeting compliance standards that pertain to our industry.
  • By maintaining an "open door" policy for employee input.
















  • Safety Rules

    Top

    The following, and similar, kinds of conduct are prohibited:

  • Reporting to work under the influence of narcotics, intoxicants or illegal substances.
  • Posession of firearms or other deadly weapons.
  • Smoking in prohibited in non-smoking areas.
  • Falsely stating or making claims of injury.
  • Failure to abide by traffic regulations when operating a motor vehicle.
  • Misuse of fire extinguishers, safety or fire prevention equipment.
  • Disregard of warning signs, including crossing or violating any restricted access signs.
  • Failure to use required personal protective equipment.
  • Starting, maintaining or using an unauthorized open fire.
















  • Personal Protective Equipment

    Top

  • All personnel must wear an approved hard-hat on all jobs where required.
  • All personnel must wear company approved safety glasses at all times.
  • Wear sturdy work shoes or boots. Sneakers, sandals and similar are not permitted.
  • Wear clothing suitable for the work you are doing.
  • Hearing protection is recommended, when exposed to potentially injurous noise levels.
  • Respirator equipment is required in areas where health hazards may exist.

















  • First-Aid Medical Treatment

    Top

  • Report all injuries immediatly, no matter how minor, to your supervisor.
  • Notify your superviosr if you receive treatment for an unreported work related injury.
  • You must present a return to work slip from your physician prior to returning to work.
  • Notify your supervisor anytime you are taking prescribed drugs or medication.
  • First aid is not to be administered by non-designated employees except in severe cases.
  • An injured or seriously ill person is never to be moved unless to prevent further injury.



















  • Motor Vehicles

    Top

  • Only personnel with a valid drivers license are authorized to operate company vehicles.
  • The parking brake must be set whenever a vehicle is parked.
  • Equipment parked on an incline should have the wheels chocked.
  • Seatbelts must be worn.
  • You are not to ride in the bed of a truck unless it is provided with seats and seatbelts.
  • You are prohibited from riding on loads,running boards or tailgate of any vehicle.
  • Drivers are not to move their vehicles until all riders comply with safety precautions.
  • All equipment and vehicles must be shut down when refueling.
  • You are not to back up any vehicle or equipment when the view of the rear is obstructed.













  • Tools

    Top

  • Use tools only for the purpose they are intended.
  • Worn or broken tools are to be turned in for repair.
  • Electrically powered tools shall be grounded at all times or double insulated.
  • Check daily for defects, do not use defective tools.
  • Air hose connection must be secured to prevent accidental separation.
  • Swithces or levers for tool operation are not to tampered with.
  • Fuel powered tools are to be shut down while being refueled.
  • Smoking is prohibited during refueling operations.
  • Do not use fuel powered tools inside a building or enclosed area without ventilation.
  • Never force tools beyond their rated capacity or use them as prybars.
  • Never use a tool until you are trained in its proper use.
  • Power tools must be unplugged prior to making any adjustments on them.
  • Guards & safety devices on all tools are to be left on and kept in proper adjustment.
  • Loose clothing or jewelry are not to be worn when or working near power tools.
  • Use clamps or vices to hold your work whenever possible.













  • Work Area Evacuation

    Top

  • It is your responsibility to be familiar with all entrances & exits in your work area.
  • You must know the location of your crew assembly area.
  • If evacuation is necessary, you must proceed to the assembly area immediately.



















  • Signs & Barricades

    Top

    Various signs and barricades are used to warn you of specific hazards. The most commonly used signs are:

  • Danger (red in color) used where an immediate hazard exists.
  • Caution (yellow in color) used where a potential hazard exists.
  • Notice (blue in color) used for general information.

    Barricades of any kind, whether made of wood, ribbon, tape or some other material must not be violed. No entry into a barricaded area is permitted without specific authorization from your supervisor.


















  • Hazards

    Top

  • Manufacturer's instructions for all potentially hazardous products must be followed.
  • All specified personal protective equipment must be worn.
  • It is your responsibility to know what the usage precautions are for any material.

















  • Material Handling

    Top

    Always use the proper manual lifting technique:
  • Get a good footing
  • Place feet about shoulder width apart.
  • Bend at the knees to grasp the weight.
  • Keep you back reasonably straight.
  • Get a firm hold and lift gradually, without twisting, by staightening your legs.
  • When putting the load down, reverse this procedure.
  • GET HELP WHEN NEEDED.

    Ensure hoisting and rigging equipment are in good condition and rated for capacities to be lifted.

    Do not stack material too high or insecurely. Pipe must be properly stacked and blocked to prevent spreading.
















  • Scaffolds

    Top

    There are no "temporary" scaffolds. All scaffolding must be erected and maintained to conform with established standards.

    During scaffold erection & dismantling all employees exposed to a six (6) foot fall or greater are required, when feasible, to be tied-off 100% of the time. When feasibility is an issue contact the project superintendent prior to beginnig work.

    Guardrails, midrails and toeboards must be installed on all open sides of scaffolds more than ten (10) feet in height.

    Scaffold planks are to be cleated and must extend over end supports at least six (6) inches, but not more than twelve (12) inches.

    All scaffold must be at least two (2) planks wide.

    Scaffold planks are to be visually inspected before each use. Damaged scaffold planks are to be removed and replaced immediately.

    Access ladders are to be provided for each scaffold.

    You are not to climb off the end frame of a scaffold unless the scaffold design incorporated a ladder.

    Adequate mud sills (12"x12") or other rigid footings capable of withstanding the maximum intended load shall be used on all scaffolds.

    Scaffold are to be tied onto the building or structure at intervals not exceeding 30 feet horizontally or 26 feel vertically. Plywood, mesh or other attachments to scaffold create a wind load that require additional tie backs and must be engineered.

    Never exceed the rated capacity of a scaffold.

    Unstable objects such as barrels, boxes and kegs are never to be used as work platforms or to support scaffolds.

    Overhead protection is required if employees working on scaffolds are exposed to overhead hazards. The overhead protection must be 2" plank or equivalent.
















    Rolling Scaffolds

    Top

  • No one is allowed to ride on rolling scaffolds.
  • Rolling scaffolds may only be used on level surfaces.
  • The height of rolling scaffols must not exceed (4) times the minimum base dimension.
  • The work platform must be tightly planked for the full width of the scaffold.
  • The underside of the work platform planks are to be cleated to prevent movement.
  • Caster brakes must be locked when the scaffold is not being moved.
  • If holes or edges are present a stop curb or blocking device must be in place.
  • Get help when moving rolling scaffolds. Make certain the route is clear.
  • Always watch for holes, edges, and overhead obstructions.
  • Secure or remove all loose material and equipment before moving the rolling scaffold.
  • Guard rails shoudl be installed at all open sides and ends on all scaffolds.
  • Guard rails should be more than 10 feet above the ground or floor.















  • Ladders

    Top

  • Do not carry material up & down a ladder. Use a hand line.
  • Move the ladder closer to the work. Don't over reach.
  • Stepladders must be fully opened with the spreader locker.
  • Do not stand on either of the top two (2) steps of a stepladder.
  • Metal ladders are not to be used for electrical work.
  • Broken or damaged ladder are not to be used.
  • It is your responsibility to place a "Do Not Use" tag on any broken ladder.
  • All straight ladders must be tied off at the top.
  • The ladder base must be set back a safe distance approx. 1/4" of the working length.
  • The area around the top and base of ladder must be free of tripping hazards.
  • Fall protection is required when working on a ladder with less than (3) pts. of contact.
  • Ladders used for access to a floor or platform must extend at least (3) ft. above landing.
  • Ladders used for access to a floor or platform must be tied-off.
  • Place ladders so they don't project into a passage way or doorway.
  • Face the lader at all times when ascending or descending. Use both hands.
  • Wooden ladders are not to be painted.















  • Boomlifts

    Top

    Only trained, qualified and aurthorized personnel are allowed to operate boomlifts.

    Operators must be familiar with and follow the safe operating guidelines as outlined in the procedures manuel in the boomlift.

    Never exceed the machine's capacity.

    Only two people allowed in the basket at a time.

    Whenever in the basket, an approved body harness must be worn at all times, with an approved six (6) foot double locking snap hook lanyard attached to the harness' back "D" ring and the approved anchorage point in the basket. "100% tie-off at all times."

    Prior to operation, on a daily basis, a walk around visual inspection of the boomlift must be completed i.e..., loose pins, extended axles, power track damage, fluid levels, etc.

    Check ground conditions:

  • Operate only on level ground.
  • Pre-plan path of travel and clear if necessary.
  • Stay away from ditches.

    Do not operate near power lines.

    Before operation all doors or gates must be closed.

    All body parts must be kept inside the basket during operation.

    Never over ride "Dead Man" foot pedal.

    Never use the boom to push the lift.
















    Scissorlifts

    Top

    Only trained, qualified, and authorized personnel are allowed to operate scissorlifts.

    Operators must be familiar with and follow the safe operation guidelines as outlined in the procedures manuel in the scissorlift.

    Never exceed the machine's capacity.

    Prior to operation, on a daily basis, a walk around visual inspection of the scissorlift must be completed i.e.., hydraulic oil or fuel leaks, tires in good condition, battery box covers in place, warning or caution deacals and placards attached and legible, etc.

    Check ground conditions:
  • Operate only on level ground.
  • Pre-plan path of travel and clear if necessary.
  • Stay away from drop-offs.

    Before operation all gates or chains must be closed at all egress/access points.

    Do not allow wires, cables, hoses, ropes or other material to trail down from the platform when moving the sizzorlift.

    Do not use ladders, planks, or other material to trail down from the platform when moving the sizzorlift.

    Do not sit or climb on platform railing. Keep feet on platform floor at all times.

    Do not operate battery powered units with electrical cords connected to battery charger.

    Do not carry loads from any point outside the platform.

    All body parts must be kept inside of the platform railing during operation.

    Secure all accessores, containers, tools and other materials in platform to prevent them from accidentally falling or being kicked from the platform.

    Prior to raising, lowering or moving the sizzorlift, inspect all areas around lift.

    Do not operate near power lines.
















  • Forklifts

    Top

  • Only qualified, authorized personnel may operate forklifts.
  • Operators must follow the safe operation guidelines in the procedures manual.
  • All lift trucks shall be equipped with backup alarms and flashing lights.
  • Secure parking brakes before leaving drivers seat.
  • Seatbelts must be worn.
  • Forks must be spread as far apart as possible and the lead checked for stability.
  • Look in the direction of travel before and during moving.
  • Be cautious of overhead obstructions.
  • Back down grades when carrying a load.
  • Passengers may ride a forklift only if a seat & seatbelt are provided.
  • Forks may never be used as an elevator or a work platform.
  • Forks must be lowered completely prior to leaving the machine.















  • Overhead Powerlines

    Top

    Equipment will not be positioned so that any part of the equipment can come within ten (10) feet of energized electrical transmission or distribution lines, or greater distance when required by state code. Fire line over 50kv, minimum clearance between the lines and any part of the object shall be 10 feet plus 0.4 inches for each 1kv over 50kv, or twice the length of the line insulator but never less than 10 feet.

    All powerlines crossing work areas, shop areas and access roads are to have signs on both sides denoting "Overhead Lines-Boom Down." The signs must be placed on either side of the lines a sifficient distance away so that the longest boom on the job cannont come within ten (10) feet of the lines from the point where signs are installed.

    If necessary to move equipment or material in close proximity to energized powerlines, no one is to touch the equipment or materials except the operator at the controls.

    When equipment is being moved under the direction of a signal man in proximity of powerlines, the signal man must position himself in the direction the equipment is moving so that the driver can look in the direction he is moving.

    If equipment must be used in close proximity to overhead powerlines, the work may be done only with the authorization of the job superintendent.

    First priority is the have the lines de-energized or relocated.

    It it is impossible to have the lines de-energized or relocated, work may proceed only with the authorization of the job superintendent. Authorization will be given only after adequate precautions have been taken, such as but not limited to:

  • The erection of physical barriers to prevent any portion of the rig or lead from making contact with the line.
  • The use of cage type boom guards, boom insulators, insulated hooks, proximity warning devices, swing limiters and positive tie-downs to prevent swinging into the lines. All precautions must be made and maintained with regard to the particular job at hand and the particular circumstances it must be done in.

    A thoroughly experienced employee, such as a foreman, is to act as signal man.

    Supervision, operators and all members of the crew must be thoroughly familiar with the procedures for working in close proximity to energized powerlines and be thoroughly indoctrinated on the correct procedures to follow in the event the crane does make contact with the powerline.
















  • Floor & Wall Openings

    Top

    Falls rank as one of the highest causes of fatal accidents. Keep this fact in mind.

  • Floor holes and openings shall be marked and covered by covers so installed as to prevent accidental displacement. If you remove a cover to complete work, replace it when you have finished. Barricades may also be used to protect floor openings.

  • Wall openings from which there is a drop of more than 4 feet and/or the bottom of the opening is less than 3 feet above the working surface, must be guarded by a top rail and a mid-rail. If you remove a rail to complete work, replace it when you are finished.

  • Open-sided Floors, Platforms and Runways: Open-sided floors and platforms with 4 feet or more above adjacent floor or ground level shall be guarded by a top rail and a mid-rail. Runways with a 4-foot drop must also have top and mid-rail guards. If you remove a rail to complete work, replace it when you are finished.















  • Housekeeping

    Top

  • Do not leave exposed nails in used or scrap lumber.
  • Do not create tripping hazards on stairs, ladders, ramps, walkway & work areas.
  • Keep electrical cords, welding leads, hoses, etc. off walkways, stairs & ladders.
  • Use the trash containers provided.
  • Clean up spiller liquids immediately.
  • When sweeping, some material may be hazardous. Wear personal protective equipment.
  • You are responsible to correct all unsafe acts and condtions you are able.
  • Parking lots, change rooms, and the project site are part of your work area.
  • You are responsible for your conduct and performance at all times.




  • Please Contact Us with any questions or requests.